Board & Committee Meeting Documents
The GVR Governance Year effectively runs from April 1 through March 31.
To view minutes of meetings from previous GVR Governance Years, visit Archive – Meeting Minutes.
Board of Directors
March 31, 2021 Special Meeting
Agenda
Agenda
Exhibits
Exhibit – election audit
Minutes
Minutes
March 17, 2021 Meeting
Meeting Book
Meeting Book
Minutes
Minutes
March 17, 2021 Work Session
Meeting Book
Meeting Book
Highlights
Highlights
February 24, 2021 Meeting
Meeting Book
Meeting Book
Exhibits
None
Minutes
Minutes
February 10, 2021 Work Session
Meeting Book
Meeting Book
Highlights
Highlights
January 27, 2021 Meeting
(Not Yet Available by Board)
Exhibits
Meeting Book
Minutes
Minutes
January 8, 2021 Work Session
Agenda
(Not Yet Available by Board)
Exhibits
Exhibit A – 2nd REVISED BAC Approved Amended and Restated Bylaws
Exhibit – Amended and Restated Bylaws – 3rd REVISED
Highlights
None
Minutes
(Not Yet Available by Board)
December 29, 2020 Special Meeting
Meeting Book
Meeting Book
Exhibits
None
Highlights
None
Minutes
Minutes
December 16, 2020 Meeting
Meeting Book
Meeting Book
Exhibits
None
Highlights
None
Minutes
Minutes
October 28, 2020 Meeting and Work Session
Meeting Book
Exhibits
None
Highlights
None
Minutes
Minutes
September 30, 2020 Meeting
Meeting Book
Work Session Agenda
Exhibits
None
Highlights
None
Minutes
Minutes
September 16, 2020 Special Meeting
Agenda
Meeting Agenda
Work Session Agenda
Exhibits
None
Highlights
None
Minutes
Minutes
August 26, 2020 Meeting
Meeting Book
Exhibits
None
Highlights
None
Minutes
Minutes
August 19, 2020 Work Session
Meeting Book
Meeting Book
Exhibits
None
Highlights
None
Minutes
(Not Yet Available by Board)
July 29, 2020 Meeting
Meeting Book
Meeting Book
Exhibits
Exhibit – IPS – GVR BOD APPROVED
Highlights
None
Minutes
Minutes
July 1, 2020 Meeting
Meeting Book
Meeting Book
Exhibits
None
Highlights
None
Minutes
Minutes
May 20, 2020 Meeting
Meeting Book
Meeting Book
Exhibits
None
Highlights
None
Minutes
Minutes
May 12, 2020 Special Meeting
Meeting Book
Meeting Book
Exhibits
CEO Report – Facility Reopening Plan
Covid Financial Impact
Highlights
None
Minutes
Minutes
April 29, 2020 Meeting
Meeting Book
Meeting Book
Exhibits
CEO Report – Facility Reopening Plan
Covid Financial Impact
Highlights
None
Minutes
Minutes
March 26, 2020 Meeting
Meeting Book
Agenda
Exhibits
Exhibit – 2020 Officer Election
2020 Election Results
Highlights
March 26, 2020 Meeting Highlights
Minutes
Minutes
Aquatics P&E Subcommittee
Audit Committee
November 24, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Audit 2019 Management Recommendations
Highlights
None
Minutes
Minutes
Exhibits
Board Affairs Committee
February 11, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit BAC – Revised IC CPM Changes
Highlights
None
Minutes
Minutes
January 14, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – 01142021 Application GVR Meditation Club
Highlights
None
Minutes
Minutes
November 5, 2020 Special Meeting
Agenda
Agenda
Exhibits
Exhibit – Proposed CPM Revision – Advertising
Exhibit A – FINAL Draft Amended and Restated Bylaws
Highlights
None
Minutes
Minutes
October 8, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – CPM Annual Dues
Highlights
None
Minutes
Minutes
September 10, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Suggested BA Objectives
Highlights
None
Minutes
Minutes
June 11, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Rules of Engagement
Exhibit – Privileges of Life Care Members
Highlights
None
Minutes
Minutes
Bylaws BA Subcommittee
January 5, 2021 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
Exhibit – Questions1 – Mark Kelley
Exhibit – SUNSHINE CLAUSE BYLAWS RECOMMENDATION
Exhibit – Bylaws Questions 2017
Exhibit – recommended changes to restated bylaws – Sieck
Exhibit – Recommened changes to restated bylaws2
Highlights
None
Minutes
Minutes
July 7, 2020 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
Exhibit – Final Draft Bylaws
Exhibit – Annotated Bylaws
Highlights
None
Minutes
Minutes
June 8, 2020 Meeting
Agenda
Agenda
Exhibits
None
Highlights
None
Minutes
(Not Yet Available by Committee)
CEO Search Committee
October 21, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit
Highlights
None
Minutes
(Not Yet Available by Committee)
May 29, 2020 Meeting
Agenda
Agenda
Exhibits
None
Highlights
None
Minutes
(Not Yet Available by Committee)
Facilities Expansion P&E Subcomittee
August 11, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – CHCH Floorplans
Exhibit – Lapidary DH proposal
Highlights
None
Minutes
Minutes
June 9, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – FEC – Glass Arts
Exhibit – FEC – Woodworkers 1
Exhibit – FEC – Woodworkers 2 PowerPoint
Exhibit – Block diagrams-A-BLOCK DIAG
Exhibit – 18-09-27 Program Diagrams
Exhibit – 18-10-24 proposed lapidary site
Highlights
None
Minutes
Minutes
Fiscal Affairs Committee
March 16, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – February 2021 Financial Report
Highlights
None
Minutes
Minutes
January 19, 2021 Meeting
Agenda
Agenda
Exhibits
December 2020 Financial Statements
Project Borrow
Surplus Calculation
Highlights
None
Minutes
Minutes
December 15, 2020 Meeting
Agenda
Agenda
Exhibits
November 2020 Financial Report
Highlights
None
Minutes
Minutes
November 17, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – October Financial Report
Exhibit – Audit 2019 Management Recommendations
Highlights
None
Minutes
Minutes
October 20, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – September Financial Report
Exhibit – 2021 5th Draft Budget with Fees
Highlights
Highlights
Minutes
Minutes
October 16, 2020 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
Exhibit – 2021 4th Draft Budget D
Highlights
None
Minutes
(Not Yet Available by Committee)
October 9, 2020 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
Exhibit – FY2021 Draft Budget Highlights
Highlights
None
Minutes
(Not Yet Available by Committee)
September 22, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – August 2020 Financial Report
Exhibit – MRR Reserve Funding
Highlights
None
Minutes
Minutes
August 18, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – FA Report July 2020
Exhibit – GVR Capital Project Plan 2020
Highlights
None
Minutes
Minutes
August 12, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Database Replacement
Highlights
None
Minutes
Minutes
July 21, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – FAC Documents
Highlights
None
Minutes
Minutes
June 16, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – FAC Documents
Highlights
None
Minutes
Minutes
May 29, 2020 Work Session
Agenda
(Not Yet Available by Committee)
Exhibits
Exhibit – Worksession PowerPoint
Highlights
None
Minutes
(Not Yet Available by Committee)
May 15, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – 3/17 Draft Minutes
Exhibit – 1st Quarter 2020 Financial Report
Highlights
None
Minutes
Minutes
Fitness Facilities P&E Subcommittee
February 3, 2020 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
None
Highlights
None
Minutes
Minutes
Investments Committee
March 17, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – SBH Funds Analysis
Minutes
Minutes
February 17, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – SBH Funds
Minutes
Minutes
February 5, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – 2nd Draft Revised Investments Committee CPM
Minutes
Minutes
January 25, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – 1st Draft Revised Investments Committee CPM – Blackline
Minutes
Minutes
January 12, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – SBH Funds
Exhibit – 2021 End of Month Cash Projections
Minutes
Minutes
November 10, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Initiatives Reserve Fund (IRF)
Exhibit – October 2020 Excel Model Observations
Minutes
Minutes
October 13, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – PowerPoint
Exhibit – IC Sep 2020 Analysis
Minutes
Minutes
August 11, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Observations
Exhibit – IC
Highlights
None
Minutes
Minutes
July 14, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – IPS Full
Highlights
None
Minutes
Minutes
June 9, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – IPS without Section 5
Exhibit – IPS Secion 5 update r
Highlights
None
Minutes
Minutes
May 15, 2020 Work Session
Agenda
(Not Yet Provided by Committee)
Exhibits
Exhibit – Open Issues
Highlights
None
Minutes
(Not Yet Provided by Committee)
Nominations & Elections Committee
February 8, 2021 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
None
Highlights
None
Minutes
Minutes
January 26, 2021 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
None
Highlights
None
Minutes
Minutes
December 21, 2020 Meeting
Agenda
(Not Yet Available by Committee)
Exhibits
None
Highlights
None
Minutes
Minutes
October 19, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – PG job description
Highlights
None
Minutes
Minutes
August 17, 2020 Meeting
Agenda
(Not Yet Provided by Committee)
Exhibits
None
Highlights
None
Minutes
Minutes
June 3, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Nominations & Elections
Exhibit – SECTION IV – FACILITY USE
Highlights
None
Minutes
Minutes
Planning & Evaluation Committee
March 11, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – EC Pool Replacement – Staff Report MEMO
Exhibit – Social Gathering Spaces Update MEMO
Highlights
None
Minutes
Minutes
January 14, 2021 Meeting
Agenda
Agenda
Exhibits
Exhibit – Copy of Capital Projects Draft
Exhibit – ECGV-Master-SP-001
Exhibit – GVR Canoa Hills Clubhouse Fee
Highlights
None
Minutes
Minutes
December 10, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Comparison
Exhibit – GVR WC COURTYARD
Highlights
None
Minutes
Minutes
October 13, 2020 Special Meeting
Agenda
Agenda
Exhibits
Exhibit – Fitness Subcommittee Report
Exhibit – LCversusWC
Highlights
None
Minutes
Minutes
September 24, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Aquatics Exhibits
Exhibit – BRW90324B936FF2_0006123356EastCtrA
Exhibit – ECPoolRepurpose3357EastCtrB
Exhibit – IMG_1667EastCtrC
Exhibit – cartandchairs3951WC A
Exhibit – courtyard3952WC B
Exhibit – GVR WC Courtyard
Exhibit – WSR 9.18.20
Exhibit – Final Report_Canoa_Hills_GC_Clubhouse_Basement VOC
Exhibit – Ceramics and Poker-CHGC.-7.31.2020.tzo.v5
Exhibit – CHGC DEDICATED SPACE.V6
Exhibit – LC expansion layout and written plan
Exhibit – LC Fitness Expansion Proposed layout
Exhibit – LC LAYOUT – expansion
Exhibit – Proposed Las Campanas Fitness Expansion Diagram
Exhibit – Canoa Hills WSM Architects Budget and Estimate
Highlights
None
Minutes
Minutes
August 13, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit (1) P&E 24courtsdroneviewshadelocation
Exhibit (2) P&E Hip Fabric Shade
Exhibit (3) P&E AZ Company Flyer
Exhibit (4) P&E Estimate
Exhibit (5) P&E Shade struct fdn
Exhibit (6) Capital Projects 2020-2024 Proposed
Exhibit (7) WSM Proposal for the Wood Shop Preliminary Design
Highlights
None
Minutes
Minutes
July 22, 2020 Special Meeting
Agenda
(Not Yet Provided by Committee)
Exhibits
None
Highlights
None
Minutes
Minutes
July 16, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Cap Project Plan for 2020-2023
Highlights
None
Minutes
Minutes
June 11, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Cap Project Plan for 2021
Exhibit – Facilities Dept Completed Projects
Highlights
None
Minutes
Minutes
Policy Governance Ad Hoc Committee
August 4, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – PG Tasks Timelines Responsibilities
Highlights
None
Minutes
Minutes
July 7, 2020 Meeting
Agenda
Agenda
Exhibits
Exhibit – Policy Governance Implementation
Exhibit – Policy Governance Proposal
Exhibit – Tasks Timelines Responsibilities
Highlights
None
Minutes
Minutes